GSA Systems Return Policy
We realise occasionally stock is received that is either DOA or just doesn't fire up as expected. We treat each request for return on a case by case basis but rest assured, we will do all we can to rectify the situation.
In the case of change of mind, there may be a restocking fee of not less than 5% (Depending on product). Shipping costs are not covered and are returned at the buyers expense. Prior to returning any stock, a GSA Systems RMA is issued which is to be attached to the stock prior to return. Merchandise that has been opened cannot be returned for credit. If your product has a manufacturer defect we will work with you to get a product that is in working condition to you as soon as possible or provide a full refund.
Warranty and Out of warranty
Items out of warranty may be subject to a repair cost and expense will be incurred at buyers expense. Most of our suppliers have long warranty periods (Between 2 & 5 years) so we will firstly check to ensure you product is within the warranty period. Once confirmed we will replace the product or provide a full refund. Turnaround time for warranty repaired items is between 3-6 weeks to accommodate for shipping and evaluation time. Item(s) eligible for refund, will be refunded within 14 business days from date of arrival to Warehouse.
Defective or Dead on Arrival (DOA)
GSA Systems strives to ensure our customers are as assisted and protected as possible during any product repair, exchange, or return processes (also known as RMA process). Return authorization’s that are Defective/Dead on arrival or is presenting any other malfunction issue will not be approved and ineligible for return unless a service or support ticket number has been obtained from the manufacturer. Support/service/case numbers are obtained by directly contacting the technical support dept of the manufacturer. Troubleshooting is part of their essential process so they can actually deem the product DOA without this we cannot provide RA.
Once this number is obtained please submit an RMA request and include the support ticket number that was issued for your case. This number will be used to make the open case number the manufacture has in order to better keep track of your item(s). Any item returned to GSA Systems that does not have and RMA # written clearly on the outside of the package will be REFUSED or returned to sender at the shippers expense. Advance replacements must have manufacturer approval and not all requests will be honoured. The default method of shipping to the buyer will be ground shipping only, regardless of how item was originally shipped and buyer must pay for any expedited shipping. If an exception needs to be made please contact GSA Systems immediately.
It is important to bear in mind that our warehouse and main office locations are in separate facilities. Packages received without a valid RMA number will be rejected and returned intact to the sender without any further processing. Any damaged shipments must be either refused or a notation must be made on the delivery receipt or bill of lading at the time of the good's arrival, as this will insure the carrier's liability in the event of delivery of damaged goods. If you make payment by wire transfer, the transfer fees are non-refundable in the event of a return.
The RMA process will vary depending on the manufacturer. You will always call GSA Systems first to report any such issue, and from there our team will advise and guide you through the RMA process, and also be your advocate to act with strong resolve on your behalf. However, it is ultimately the manufacturer that will determine if the product in question qualifies for any such RMA process, as well as any potential re-stocking fees. Once a box has been opened, or any seals or wrapping have been removed will result in that equipment being ‘used’ equipment that can no longer be sold as ‘new’, and must now properly go through the RMA process.
Any equipment that is received dead on arrival ‘DOA’ should be reported as such to GSA Systems within 3 calendar days of receipt to ensure all RMA benefits are well-received. Any return requests reported to GSA Systems outside of 30 calendar days will not be considered for DOA replacement. After that the normal RMA process would apply.
When returning items, an RMA tracking ticket will be issued and must be printed and included in the box. The ticket can be emailed back to firstname.lastname@example.org, along with the tracking number of the package so it can be properly tracked. Please make sure to provide tracking number for return in order for us to locate appropriately the package.